Kootenay Society for Community Living

Motion: Rita Petrich moved acceptance of the agenda. Seconded by Janet. Carried

Motion: Judy moved acceptance of the September 25, 2005 Minutes with correction to spelling of Jim Rees name.

B. Reports

Presidents Report - Verbal. The last year was not very active. Time was spent getting "the house in order". Three teleconference meetings and one face to face meeting were held. Most of KRACL's time was again spent dealing with the Endicott property. The working groups were inactive with the exception of Planned Giving. Ed spoke with the groups requesting that they look at melding into one group to deal with advocacy and education. The Board needs to give more direction. The Administration contract continues to March 2007 and will be reviewed at that time. KRACL put out a request for proposal to all Associations to look at alternate usage of the Endicott for our population. Creston was the only association who submitted a proposal for one block.. The face to face meeting in July dealt primarily with the property and there was some interest from the public. The Board decided to sell the property with the exception of one parcel where the orchard and duplex are located.

Motion: Reg moved acceptance of the Presidents Report. Seconded by Jim Onfrychuk. Carried.

Planned Giving: Written report attached including info sheet for Allied Professionals. Planned Giving contract expires May 2007. She also plans to develop guides that include both professionals and how to receive a gift by the end of her contract. Louise told us about the Razor Edge software and the possibility that we may be able to access.

Advertising was explored and at the last meeting of the Planned Giving Consortium, the associations represented asked Louise to include our Information in the Canadian Donor Guide. The ad is free.

Jim Rees spoke about the workshop held at Ainsworth. He felt it was valuable and well received. His recommendation is that another is held in April of 2007.

Peter addressed the budget issue with regard to Planned Giving contract and the final payment. He proposed that the workshop run again in Ainsworth $1400. would cover the conference cost and CAPG membership.

Motion: Maurice moved acceptance of the Planned Giving Report. Seconded By Janet.G. Carried.

Financial Report: See attached Financial Statements and Budgets. Financial statements were completed by Robert Haley Inc. Peter explained differences in expenses for 2006 vs 2005 ie bed debts, cost of contracting and travel. Financial position explained and asset position is stable.Spoke to financial position as of the end of August and we are in a surplus position however, no contract funds have been distributed and the conferencecosts are not included.

Rita asked question with regard to bad debt and can it not be recovered. It was explained that a portion was paid and the board agreed to write the balance off as a bad debt due to the fact that legal costs would outweigh the debt.

Motion: Jim Onfrychuk motioned to accept the financial report. Seconded by Reg. Carried

Interim Budget for 2006-2007 Peter spoke to the proposed budget and indicated that monies ($1000)should be included to allow for maintenance of apartment building and ($2000.) for the utilities . We need to increase the Vancouver Foundation (revenue) to $18,000.

BCACL will not have associate memberships any longer, you can only be a Member if you hold CLBC contracts. Letters have apparently been sent out to address this however, KRACL has not received a letter as yet. Peter will connect with BCACL.

Motion: Judy motioned that we accept projected actuals for 2006/2007. Seconded by Janet Royko. Carried

Motion: Peter Feltham moved acceptance of proposed budget for 07/08 including $1400. for Planned Giving workshop and CAPG membership.Seconded by Maurice. Carried.

Louise asked about the Web site costs for Planned Giving and the members present agreed to table to the next directors meeting.

5. Discussion on Planned Giving Proposal and Working Groups:

Ed spoke to various Working Groups and roles ie Regional Ed. & Networking, Advocacy & Database and Planned Giving. It was agreed that KRACL needs to develop a firm policy around what we will and will not advocate for. Janet Royko would like to see a subsidy developed for fall conference, it was discussed that the dollars are not available and that we try to keep costs affordable.

There is a desire for KRACL to look at advocacy with regard to more global issues that may be affecting our Region ie class action suits. Melanie shared that she and Kerry Taylor Johnson connected with associations in the west and that there is a feeling that each assoc

nd or community has processes in place locally for issues and the consensus was that KRACL should focus on more global issues.

Ed asked that the members present go back to their associations to discuss what might be needed in the area of advocacy and bring back to the board table.

Working groups have disbanded with exception of Planned Giving.

B Election of Board Directors:

Nomination Committee Chair: Janet Royko

The following persons were nominated:

Jim Rees Nancy Gurr

Melanie Fiorentino Janet Gowanlock

Ed Swanson Janet Royko

Peter Feltham-declined Maureen Davidson

Judy Biccum Maurice Gilbert

David Jones-declined Todd Dixon

Jim Onfrychuk-declined

Motion: David motioned that the Nominations be closed. Seconded by

Peter. Carried

Election was held and the following are elected to the board; Ed Swanson, Jim Rees, Maureen Davidson, Maurice Gilbert, Nancy Gurr, Janet Gowanlock, Melanie Fiorentino, Judy Biccum and Reg Cox. Todd Dixon will serve as an alternate for Creston.

Motion: Jim moved that the ballots be destroyed. Seconded by Janet. G Carried

1. Plan for disposition of Creston Properties: see attached proposal

Ed gave brief history. Peter led the group through the proposal. Recommendation to sell Endicott property as per the map and pay the

Government a negotiated share,. if necessary for the sale. Ed proposed that a separate fund be established with the Government’s share. This would keep the money in the Kootenays. A general discussion ensued.

Motion: David Jones motioned that the Endicott Property be put up for Sale as per the recommendation excluding block 7 and entrust the Board to negotiate best terms. Seconded by Jim Onfrychuk. Carried

Peter asked that Status Quo with the property continue.

2. Community Updates:

Fernie - Janet told everyone that the new Tom Uphill home for Seniors opens today with the Open House set for October 26th. Maria Squance has moved to Victoria.

Creston - Jim Onfrychuk, Reg and Todd talked about Cresteramics and activies happening in the area. The theatre group is positive for individual growth. Woodwork shop needs a new roof. Peter expanded on the renno's and additions for the next two years. The therapeutic riding program is strong this year. Creston received their 3 year accreditation last fall.

Trail - Nancy Gurr said that TACL received their 3 year accreditation. They purchased an old church a few years ago and have been in the process of re building. The project is very positive. Nancy spoke to growth and career Development. Numbers of people served is growing as well.

Castlegar - David Jones said that Castlegar received their 3 year accreditation last fall. A new program has been developed in Nelson. The Jane Holland workshop proved that the information for families in regard to younger children is minimal. Peter indicated that a group of Okanagan ED's is pulling together a coalition around families, children and information sharing and that we need to do the same in the Kootenay's.

Nakusp - Janet shared that parents are in the process of organizing their options. They are calling their group the "Everybody Club". They are doing a bike restor- ation project to generate enthusiasm and income.

Cranbrook - Melanie shared that CSCL now has a new ED - Mike Patterson. This year marks the 50th Anniversary for CSCL and our gala celebration will take place on December 8th in conjunction with our Annual Christmas Party, an event that is loved by all. The Ride for Community Living that some of the West Kootenay associations supported raised approximately $2000. that will be used by our Youth Outdoor Rec programs. We are moving forward with accreditation and hope to be complete by June of 2007.

Kimberley - Ed reported that there is not a lot of change. The Social Rec and Life Skills group continues. Most individuals are receiving supports through private contractors and some individuals are now receiving supports through CSCL and REALM.

3. New Business:

a. Next Years Conference - dates and location

Since it is the Easts turn Melanie said that Cranbrook would host. Kimberley and Fernie offered assistance. We will go with the last weekend in September, first weekend in October.

4. Adjournment:

Motion: Janet moved meeting be adjourned.

Kootenay Region Association for Community Living

Annual General Meeting

September 25, 2005

Creston, B.C.

Welcome & Introductions

Maurice Gilbert called the meeting to order at 10:10 am

Approval of Agenda

Fall Conference added.

Motion: To accept Agenda as presented with the addition of the Fall Conference. Ed Swanson/Janet Gowanlock

Approval of September 26, 2005 AGM Minutes

Motion: To accept Minutes of September 26, 2006 AGM as presented.

              Rita Petrich/Jim Reis

Committee Reports

President’s Report

Maurice Gilbert presented the attached report

DATA BASE/ADVOCACY REPORT

Melanie Fiorentino presented the attached report. Further discussion resulted around the Database. Only 29 entries to date. Original survey was too invasive and long. A simplified version was sent out and still the response is low.

Discussion regarding the Spring Event. There is a strong need for training. This venue should be separate from the Advocacy component.

Fall Conference was discussed. The final financial figures will not be available for a couple of weeks. The attendance is down. The trend appears to be less each year. Costs to attend played a big factor.

Planned Giving

Report submitted by Louise Christian. Further reporting that the goal has been achieved. Meetings are held 4 times per year. Focus is on education. Creston gave their brochure as the example.

Administration/Web Site

Report submitted by Margaret Laidlaw. Discussion resulted around the Logo. A contest was suggested.

Financial Report & Acceptance of year end Financial Statements

       Peter Feltham presented the Financial Statements as prepared by Bob

       Haley, CGA for March 31, 2006.

Motion: To accept Financial Statements as of March 31, 2005 as prepared by Robert Haley, CGA.

Judy Biccum/Janet Gowanlock. Accepted.

Election of Executive

Election held with the following results:

Ed Swanson

Jim Rees

Janet Gowanlock

Reg Cox

Peter Feltham

Judy Biccum

Maurice Gilbert

2 vacancies to be filled at a later date.

Motion: To close elections and accept individuals as listed.

David Jones/Melanie Fiorentino

Executive to be determined at a later date.

Community Updates & Emerging Issues

Castlegar

A new 5 bedroom group home was opened in July, 2005. This home houses individuals with significant needs plus has a respite bed.

Trail

Opened a new residence in Warfield for younger residents.

Work experience program for individuals with an employment barrier. i.e. weeding, yard maintenance

Bicycle recycling. Program received bikes from the RCMP. They are repaired, recycled, and then sold.

Concession for Gyro

Creston

Therapeutic Riding Program underway.

Overseeing Endicott property

Status of Pioneer Villa is still up in the air

Elk Valley

Tom Uphill home is re-opening soon

Self Advocates bowl every Monday

Oct 14^th – Eric Wong will be speaking on Human Rights issues to the Self Advocates.

Cranbrook

Added a total of 3 beds to our residential program

Received $15,000 from MCFD for a training component

Have set up a computer training center

Purchased a 6 plex next to the Community Living Center with the intent of semi-assisted living. 2 individuals are now in the building and all seems to be going well.

Blade Runner Shredding Service continues to be growing. Presently looking for the shredder to be mobile.

Continue to receiving funding from the City of Cranbrook for the Downtown Beautification Project.

Kimberley

1 recreation group is still functioning

Private service only

Low income apartment building shared with Mental Health.

Endicott Property Status

Maurice has had 2 discussions with the group who are working with Kevin Wiever. Things are not progressing in this avenue.

Should the property be sold, 37% of the proceeds to go to MCFD. Encumbrances in their favour are registered against the property

Property to be used to provide service to the individuals supported in the Community Living sector.

Rosewood Centre defaulted on their rent and eventually were evicted from the property. They in turn left the property in bad shape.

Rosewood House has extreme mould and should be condemned. Cabinets are missing and a lot of work is required to restore this house.

Cedar/Linden House is a viable building. Amber lives in the basement of Cedar House. Possible use of this building is for a dorm for the college.

Archibald House is currently empty. Renovations are incomplete. Parts of the building do not have power and the floors are a mess.

Duplex on Block 7 – presently rented but in need of work

Discussion around alternatives to selling and other uses of the property

Creston and Cranbrook Societies to submit alternative ideas by end of March 2006

Other Societies and interested parties to be invited to also submit alternative ideas

Block I is owned by the Creston & District Society for Community Living

Riding Arena proposed. Property management in exchange for land use.

Motion: use of Lot A and access to buildings in exchange of property management. Jim Rees/Janet Gowanlock. Approved.

New Business

Nothing to report.

Bursaries

Bursaries have not been awarded for several years. No one has applied and original criteria or origin seems vague.

Fall Conference

Trail has expressed their desire to host the 2006 Fall conference the weekend of September 30^th. Details to be announced at a later date.

Other

Nothing to report.

Adjournment - 1:40 PM

Kootenay Society for Community Living

Board of Governors

ANNUAL GENERAL MEETING – September 26, 2004

Best Western Baker Street, Nelson, B.C.

IN ATTENDANCE: Maurice Gilbert, Margaret Laidlaw, Graham Babonau, Rod Gilmour, Bev Johnson, Judy Biccum, Peter Feltham, Ed Swanson, Jeani Jones, Krista Petrich, Rita Petrich, Louise Christian, Colleen Mosimann, David Coulthard, Reginald Cox, Signe Lind, Melanie Fiorentino, John Lebidoff, Michelle Goodwin

8:37 A,M. CALLED TO ORDER – MAURICE GILBERT CHAIR

A. 1. Maurice Gilbert extended welcome greetings to all attending.

Introductions around the table were made.

2. Approval of Agenda. The following additions and changes were made to the agenda.

- Planned Giving report added and to be placed prior to the Financial Report. B.5

- Election of Executive will be item D and the Name Change will become item C.

MOTION: ACCEPT AGENDA AS PRESENTED WITH THE ABOVE CHANGES. COLLEEN MOSIMAN/BEV JOHNSON. CARRIED.

3. Approval of June 14, 2003 AGM Minutes

MOTION: ACCEPT THE MINUTES AS PRESENTED FOR THE JUNE 14, 2003 ANNUAL GENERAL MEETING. MICHELLE/JANET GOWANLOCK. CARRIED.

B. COMMITTEE REPORTS

1. PRESIDENT’S REPORT.

The restructuring plan has been instituted. Contracts were tendered and have been awarded. The Cranbrook Society for Community Living was awarded the contracts for Administration, Database, Education/Training, Monitoring & Advocacy. Louise Christian was awarded the contract for Planned Giving.

At the last AGM it was decided to proceed with trying to sell the Endicott Property and use the proceeds for the financial future of KSCL. Maurice has been trying through his local MLA Minister Santori to have the encumbrances placed on the property by the Government released. Minister Santori has assured Maurice that he will address this issue.

Maurice spoke on his special interest and concerns arround Advocacy. Refer to item #B.5. for further details.

2. ADVOCACY REPORT

Ed Swanson gave a verbal report. Kerry Taylor-Johnson is the chair of the working group and was unable to attend. Several meetings have been held regarding the Data Base. The initial design has been done and questionnaires have been mailed out. Prior to the Conference, only 5 had been returned. Over the weekend an additional 9 were received. Response is slow. Questionnaires were passed out around the table for distribution back to the various organizations. All are encouraged to have various members of their organization complete these forms. .

3. PLANNED GIVING

Louise Christian submitted a formal written report. The goal is to develop Planned Giving through a consortium. Realistically looking at a May start up. The Kimberley and Elk Valley Associations have been unable to attend and participate in the process at this point.

A few minor changes to the draft brochure have been suggested. An email will be sent to the various consortiums. An information sheet will be distributed to the allied professionals in the communities.

BCACL will be approached for support on legal distribution for sharing.

4. EDUCATION/NETWORKING

Melanie Fiorentino gave a verbal report on the Spring Event held this year in Cranbrook. Due to the lateness of awarding the contract, lead time to organize this event was short. As a direct result, attendance to the event was low. A total of 31 individuals attended the day.

Similar problems existed with the Fall Conference. The contract was awarded late, with Jeanie Jones being the coordinator. Lead time again was small and concerns regarding the number of participants caused some issues. The financial position of this event will be known at a later date...

Despite lower than expected attendance, the Fall Conference was very successful. A lot of feed back on the buzz “Whatzzup”. A binder was compiled with the responses regarding concerns in the various area.

The showcase from some of the workshops at the Dinner and Dance was of particular enjoyment to those attending the dinner. A job well done.

Jeanie spoke further on the Conference and use of expression of arts and leisure. She is working on forming a group in Nelson for a Disabilities Art Program. It was suggested that KSCL look at assisting with the funding of such a program down the road.

5. ADVOCACY

Maurice expressed concerns regarding Advocacy. Traditionally, the roll from the Community Living sector has been a passive one. It was recently announced that the new Governance Board for the sector will not be including Self Advocates, families or their care providers. Instead the model will be one of an all government representatives. The consensus of the group was that the make up of the new Board is most inappropriate. Those whom this concerns will not be involved in decisions concerning them.

Maurice suggested that KSCL move beyond being passive and become more active. He spoke to the BCACL representative and they are in agreement. As a group we should have some vision regarding the plan and strategies. The Kootenays could be leaders in advocating this issue.

Discussions regarding obtaining support from the General Public outside the Community Living movement evolved. A letter was suggested from KSCL Board of Governors to the various groups regarding the status and action required from the associations. It is unacceptable to exclude the people we serve in the process..

A committee was struck to pursue a stronger advocacy role on the issue of the new Governance Board as follows:

Graham Babonau – Chair

Judy Biccum, Maurice Gilbert, Rita Petrich, Michelle Goodwin, Peter McIsaac (Invermere) and Kerry Taylor-Johnson (to be approached).

It was decided that the Committee will report to the Advocacy Working Group

MOTION

REJECT THE CURRENT MAKE UP OF THE BOARD FROM INTERIM CLBC. IT IS ESSENTIAL TO HAVE SELF ADVOCATE REPRESENTATION AND NEED FOR GREATER FAMILY AND REGIONAL REPRESENTATION.

Ed Swanson/Rita Petrich…. Carried.

Suggestions of action are to send this motion in a letter to Minister Hagen and Phil Goodman. A press release is to be sent to regional papers during Community Living Month which is in October. Primary issues that have come forward from Whatzzup

The consensus of the board is to no longer take a passive role in Advocacy.

MOTION:

THE ADVCOCY COMMITTEE COME UP WITH A SHORT LIST OF POTENTIONAL CANDIDATES FOR THE COMMUNITY LIVING BC BOARD AND FORWARD TO THE C.O. Signe Lind/Reginald Cox . Carried.

6. FINANCIAL REPORTS

A verbal review of the statements presented was conducted by Maurice. Deb Kozak needs to be contacted regarding the “PLAN FUNDS”. The Property Reserve Funds appear to have been transferred in the General Funds.

Margaret to check into the Membership expense line for the cost of the BCACL membership.

MOTION: APPROVE THE FINANCIAL STATEMENTS AS PREPARED BY LAURIE PETTIJOHN CGA. Peter/Janet. Carried.

A discussion regarding the necessity of obtaining an audit took place. It was decided that an Auditor would be put in place for 1 more year and that this issue would be revisited at the next AGM.

MOTION: TO APPOINT BOB HALEY, CGA, OF CRANBROOK, B.C. TO BE THE AUDITOR FOR THE 2004 – 2005 FINANCIAL PERIOD.

RITA/BEV

C. NAME CHANGE

A discussion took place around the necessity of a name change. This is a direct result of a law suit that took place between an employee of the Castlegar Community Living Association and Castlegar. Castlegar uses the name “Kootenay Society for Community Living – Castlegar”. This gives the appearance that the KSCL is the governing body. The Lawyer that represented KSCL in the suit advised that one party will need to change their name to avoid this from happening again in the future. Castlegar has refused, therefore the issue is on the table for discussion.

The new letterhead should reflect the communities of which KSCL serves.

A consensus of the 3 names in order of preference to be submitted to the Registrar of Companies are:

1. KOOTENAY REGION ASSOCIATION FOR COMMUNITY LIVING

2. COLUMBIA KOOTENAY ASSOCIATION FOR COMMUNITY LIVING

3. SOUTHERN INTERIOR ASSOCIATION FOR COMMUNITY LIVING

MOTION:

CHANGE THE NAME OF THE SOCIETY TO BE SUBMITTED TO THE REGISTRAR OF COMPANIES AS AGREED TO THE ORDER OF CHOICE..

ED/JUDY Carried.

D. ELECTION OF BOARD

Signe Lind volunteered to the nominating committee.

DENISE ROBISON NOMINATED ROD GILMOUR

MAURICE GILBERT NOMINATED ED SWANSON

ED SWANSON NOMINATED MAURICE GILBERT

SIGNE LIND NOMIATED REG COX

ED SWANSON NOMINATED JANET GOWENLOCK

MAURICE GILBERT NOMINATED JEAN JONES

Janet GOWENLOCK NOMINATED BEV JOHNSON

RITA PETRICH NOMINATED PETER FELDHAM

JANET GOWANLOCK NOMINATED MAGGIE LYNDSAY-TADEY

E. CHANGE YEAR END DATE

A discussion resulted over the necessity of changing the year end date. This request was a result of the desire to move the AGM to be held on the last day of the Fall Conference. As community living month is provincially held in October, there was a need to move the year end from March to June to meet the requirements of the Societies Act. This act states that the AGM much be held within 3 months of the year end of the Society.

KSCL has been granted a “non-reporting” status from the Registrar of Companies and this requirement is no longer valid. It was the consensus of the Board that the year end should still be June if the AGM is to be held in October so that information presented at the AGM is reasonably current.

MOTION

CHANGE THE YEAR END TO JUNE 30

JANET/JUDY

CARRIED

COMMUNITY UPDATE

No items were brought forward.

F. ENDICOTT PROPERTY

Margaret gave an abbreviated version of the attempts to collect the outstanding rent. Many promises and stories have been given since May, however no funds have actually been received.

As of the date of the AGM, 5 months are in arrears, along with the fruit revenue from September 2003 and September 2004. An approximate amount of $7,500.00 for rent and $6,600.00 for fruit revenue.

Ed stopped in on the way to the conference to see Rachel. He requested from her personally that she come forward with assurance of financial stability and known investors. She has done some renovations to Archibald House and Ed reminded the Board that as long as she is in the property, the buildings are at least heated and occupied.

Appraisals have been performed. Ed recommends that KSCL continue to work with Rachel to get the encumbrances discharged by the Government. He encourages member of the Board to take up an active role.

Louis Christian advised the Board that she knows that Rachel has been in direct contact with MLA to have these liens removed. It was Rachel’s intent to purchase the property once the liens are removed. Louise advised the board that KSCL is in the same position they were 1 year ago with her being 6 months in arrears. Rachel did bring everything up to date. The Lease document for the term ending July, 2004 was just signed until July 2004. Copies of this lease are not on file and Margaret is to chase it down.

Rod Gilmour brought forward the point of legality. The liens were put on the property by the Ministry for proceeds given to KSCL over the years for property improvements. As long as the property is used for it’s intended use, the Government will not pursue. If in fact, the property is not being used appropriately, the Government may be in a position to take action.

A discussion around the table resulted. Commitments made by Rachel at the offset of this arrangement have not been met. Disclosure of investors has never been revealed to the board. The existing situation and arrangement did not make sense to several of the members of the Board. This situation does not present good business practice. Although a consultant had advised KSCL to sell or lease out the property, other options should be looked at.

MOTION:

TWO MEMBERS OF THE BOARD MEET WITH RACHEL BECK AND HER INVESTORS WITHIN 2 WEEKS OF TODAY TO RESOLVE THIS ISSUE OF THE LEASE AND OUTSTANDING MONIES.

SIGNE/JANET

Rod submitted a request to the Board that will allow the Cranbrook Society for Community Living to research the possibility of how we could better utilize the property for the purpose of what it was originally intended for.

Permission was granted by a show of hands.

G. NEW AND OTHER BUSINESS

Website – Margaret requested approval from the Board to spend approximately $800.00 to have the Website rebuilt. Problems have arisen trying to update and move the site to another location.

MOTION: ALLOW THE EXPENDITURE OF $800.00 FOR THE PURPOSE OF BUILDING A NEW WEBSITE.

ROD/JANET. CARRIED.

BURSURIES - Maurice brought forward the issue of 2 Bursuraries that have been in place and not utilized for the last couple of years. Margaret was advised to investigate the issue.

Election of the Executive will be done at the 1^st regular Board Meeting. Maurice will advise date and time at a later date.

Rita Petrich put forward a request to put monies aside for the self-advocates to attend the Conference. Travel is an issue for many. A discussion resulted regarding support and a reduction of the registration fees. These issues will be looked qt when the next conference is being arranged.

A suggestion was made that volunteers need to be recruited for the purpose of assisting some of the folks attending. Examples were given of individuals who might need help being served, eating, etc.

H. 1:15 ADJOUNMENT

KSCL BOARD OF GOVERNORS
ANNUAL GENERAL MEETING

June 14, 2003
Creston Valley Seniors Hall, Creston, BC

IN ATTENDANCE: Judy Biccum, Ed Swanson, Rita Petrich, Signe Lind, Peter Feltham, Reginald Cox, Nick Toner, Bruce Cottingham, Jim Rees, Peter McIsaac, Janet Gowanlock, Katherine Siska, Krista Petrich, Deb Kozak, Megan Moorcroft, Maria Squance, Vicky Strebchuk

Afternoon: Melanie Fiorentino, Denise Robison, Rachel Beck

Welcome and Introduction:

Maurice welcomed everyone to the meeting. He reminded everyone to take out new 2003-2004 membership.

Maurice sent Alex Nilsson’s regrets at not being able to attend the meeting. Maurice also said he had talked to the auditor and that an audited financial statement would not be available for this meeting.

Discussion held to confirm that the accountant needed to have audited report ready for the AGM.

Everyone agreed to have the Endicott Property item on agenda moved to later morning report under Financial Report.

A. Approval of Minutes of June 2, 2002, AGM:

Maurice read Minutes of Annual General Meeting for June 2, 2002. Maria Squance said to amend Minutes to read Susanne Kennedy under PLAN.

MOVED: That the AGM June 15, 2002, Minutes be approved.

(Reginald Cox, Janet Gowlanlock) CARRIED ALL IN FAVOR

Maurice Gilbert said that the June 2, 2001 Minutes could not be approved as they were too old.

Bruce Cottingham asked about the legal matter that KSCL was involved in. Maurice said the he would report on it under his President’s Report.

B. EXECUTIVE COMMITTEE REPORT

1. President’s Report: Maurice Gilbert read the President’s Report. Bruce Cottingham asked if there was liability insurance to cover the Directors if any losses were sustained under the civil action against KSCL.

Peter Feltham said that CDSCL’s insurance covered KSCL in previous years. He also said that probably Alex Nilsson had the information available.

Peter McIsaac said he was pleased to see the name Rosewood applied to the Endicott Centre.

MOVED:
That the President’s Report be accepted as read.
(Ed Swanson, Katherine Siska) CARRIED: ALL IN FAVOR

2. Advocacy Report: Ed Swanson reported that Pamella Herndl was hired to develop an advocacy network. She held two workshops regarding disability issues. There was poor turnout at both workshops. The decision was made to not extend the contract. The Board discussed what other way this position could work. A discussion was held that a part-time advocate for the East Kootenay and a part-time advocate for the West Kootenay would be an alternative to having a full-time advocate for the entire region.

Ed Swanson said that another method could be to have lawyers retained as required to act for self-advocates on appeals or other issues. He also said he knew of two cases where people were taken off disability benefits. He anticipated there would be more cases coming up.

Discussion was held about the pros and cons of hiring capable people to support self-advocates.

Maria Squance suggested that this discussion could be held under Item “E” Role of KSCL. Everyone agreed.

Peter McIsaac said his daughter had lost her disability claim due to an income tax error.

With regard to the advocacy position, Maria said that the Board needed to improve and provide clear structure in its expectations of the position.

Rita Petrich said she did not know about any meetings held in Cranbrook. She would like to be on the list to attend if any other meetings were to be held. Ed said family lists needed to be improved for notification.

MOVED:
To accept Ed Swanson’s Advocacy Report.
(Rita Petrich, Maria Squance) CARRIED ALL IN FAVOR

3. Financial Report: Maria Squance said she was not comfortable with the present communications regarding financial information.

Peter Feltham requested a copy of 2001 – 2002 financial statement.

Deb Kozak reported that one senior parent, Merla Ridge, was having a problem receiving the disability tax credit. Her son, who lived independently away from home, was making too much money to be claimed on their income tax claim. They were no longer able to claim him under the disability tax credit. Deb had called PLAN to get their input. She would pass on the information when she received it.

Because of problems like this, Deb said there was a need to pull families together. She would like to know if any other families had problems with the disability tax credit.

Megan Moorcroft read a portion of a questionnaire that questioned the issue of “perception” regarding people with disabilities.

Deb Kozak stated she was happy with Gloria Currie’s services.

Signe Lind said she was not happy with not receiving financial information at the AGM.

MOVED:
That a three-person Committee made up of the President and two other people be formed to deal specifically with staff and finance issues.

(Signe Lind, Maria Squance) CARRIED ALL IN FAVOR

Bruce Cottingham asked about the auditor or an associate organization, who they were? Peter Feltham said he received a call from his auditor that KSCL’s auditor had requested information. This was not enough time to get the required information.

A discussion was held that perhaps it would be beneficial to have the AGM moved to September when the fall conference was held. This would allow all necessary financial information to be ready for the AGM.

MOVED:
That the Board authorize a personnel and finance committee to investigate how to best coordinate the AGM and financial report to happen at the same time.

(Bruce Cottingham, Judy Biccum) CARRIED ALL IN FAVOR

Peter McIsaac asked about interest rates on the Financial Balance Sheet. Peter Feltham commented that this statement probably did not reflect accrued interest. Bruce said it should be noted that this a cash flow statement. Peter McIsaac said that the interest rate may be low.

Maria asked if there was a budget for next year. Maurice said that no budget had been prepared for this fiscal year.

MOVED:
That a person with financial and personnel expertise be added to the Personnel and Finance Committee and that this committee meet on a monthly basis.

(Maria Squance, Reginald Cox) CARRIED ALL IN FAVOR

Peter said the March 1st statement is needed. Bruce mentioned that there were discrepancies between the balance sheet and income statement and that a budget was needed for next year.

MOVED:
That the Board of Directors be authorized to appoint an auditor for 2003-2004, based on the findings of the personnel and financial committee.

(Deb Kozak, Ed Swanson) CARRIED ALL IN FAVOR

Bruce Cottingham mentioned again that the insurance needed to cover liability for the Directors. Liability insurance was referred to the Personnel and Finance Committee.

C. ENDICOTT PROPERTY

Peter Feltham reported that as of July, 2002, CDSCL purchased Orchard property. They have one person living on the grounds. They are subletting from Seven Sisters. They are also renovating Orchard House to accommodate one person. A deer fence was built for health and safety reasons.

CDSCL wants to know what is happening with the property and the status of the Seven Sisters agreement.

Maurice read the report from Rachel Beck on Seven Sisters Venture. Discussion followed on the renamed Seven Sisters, now called Rosewood Centre Ltd.. The suggestion was raised that the Endicott Centre be sold as quickly as possible.

Peter Feltham said that there is a group of people who are interested in purchasing the property.

Bruce Cottingham said that in consideration of a future endowment fund, the best financial situation possible needed to be considered in the sale of the property.

D. COMMUNITY UPDATES

Kimberley – Ed Swanson said the Kimberley Society has been quiet with no major issues.

Invermere – Peter McIssac introduced himself as a member of the Interim Authority.

Trail – Jim Rees introduced himself from the Trail Association for Community Living and as a member of the Interim Authority.

PLAN – Deb Kozak introduced herself as a facilitator for PLAN. Megan Moorcroft introduced herself as a PLAN member.

NDCRS – Bruce Cottingham introduced himself as Executive Director of Nelson District Community Resource Society.

Nick Toner introduced himself as board member of NDCRS. Bruce gave copies of brochure “Needs for Community Living Resources Nelson & Area 2003” pamphlet. He said they looked at a community needs survey. These needs are part of the report and NDCRS used this info as part of their plan. There are four residences for 13 people. They are in the process of selling two houses and have bought two houses to move five residents into. There is still a need for residences for the aging population.

In Nelson there is a difficulty having a resource list to put people into their homes. NDCRS is supporting, in principle, the idea of facilitating families in home situations.

Rick Moles, Interim Authority, recommends that pressure be put on MHR to sustain commitment to supported employment. NDCRS is supporting 75-100 people between Nelson and Trail.

NDCRS is part of a multi-service organization. They are working together to form a co-op. The co-op will be open by September and will collaborate on finding new revenue.

Nick Toner reported he had been on the NDCRS board for nine years.

Elk Valley – Fernie – Maria Squance is the President of the Elk Valley Society for Community Living. Her sister in Victoria has lived in two family care models. She has now moved into a third home. The problem is lack of stability. They are looking at a small group home setting. Maria also reported that in the Elk Valley the contracts for all services, including a lifeskills program, supported work, and individual supports to children and adults have been cut. There is no money for transportation to the Lifeskills program or for activities that workers would carry out with individuals. Maria reiterated the issue that there be a strong drive for resource development.

Katherine Siska, from Fernie, said that people are missing friends because of transportation problems. She also said she had to refuse physio treatments because she could not afford to pay for them.

Reginald Cox, from CDSCL Creston, said he belonged to the woodworking shop for 29 years.

Signe Lind, Treasurer of CDSCL Creston reported that the Board is preoccupied with finances. They are considering having an independent contractor come in to review the situation.

Rita Petrich, board member of CDSCL, reported the cutbacks took away eye examinations for their clients.

Rachel Beck, Inclusive Communities Program, said her program had been cut as of June 30th, because of project cuts.

Cranbook - Denise Robison, KSCL Conference Coordinator, Cranbrook, and Melanie Fiorentino, Cranbrook Society for Community Living, reported that the Community Living Centre had been completed without government funding. Their grand opening had been on May 21st. People had been doing fundraising.

The Association is busy in many activities that involve youth, employment and community services. Everyone was invited to the Kimberley Golf Club for the golf tournament on August 17th.

The school district has decided to cut the inclusion facilitator. Because of public outcry, the position was reinstated.

Judy Biccum said she had celebrated her 30th year as a caregiver.

Janet Gowanlock is the Vice-President for the Elk Valley Association for Community Living, as well as Vice-Chair for KSCL.

E. FALL CONFERENCE

Denise Robison handed out info sheets on the fall conference. Dave Hingsburger will be doing a workshop on self-advocates on Friday at 1:00 pm. There will also be a trip to the casino Friday. Presenters have been contacted and workshops are in place. There will be tours for the new building. A logo has been designed for T-shirts. They had also received funding from KSCL for $4,000.00. They are looking for donations for the conference.

Deb Kozak reminded the membership that there is an honorary membership usually awarded at the conference.

MOVED:
That Ted and Marion Hurd be given lifetime honorary memberships To KSCL Board of Governors.

(Deb Kozak, Janet Gowanlock) CARRIED ALL IN FAVOUR

F. INTERIM AUTHORITY REPORT

Peter McIsaac reported on what the Interim Authority would look like. There would be a Board of Directors with a CEO. There will be two Vice-Presidents, one for planning and one for operations (eligibility and contracts)

Planning Commission is created by Board of Directors – oversee planning aspect of community living.

Jobs will be posted for people to apply for. Current social workers will be able to apply. In the Kootenays, the offices will be in Cranbrook and Castlegar.

“Planner” is the new name given for social worker.

Concerns were raised by committee members about transitioning to individual funding. How would this affect people in group homes.

Implementation date is forecast for early next year. They are looking for nominees to be part of reference groups for the Interim Authority.

G. SEVEN SISTERS ( ROSEWOOD CENTRE LTD.)

Rachel Beck reported that everything had taken longer than expected. Investor money will be coming in soon. Community members are providing input by helping in the gardens and grounds. The government has approved a 30% tax credit for investors for Rosewood Centre Ltd.

Rachel spoke of the concern of a 25-year lease. Investors are concerned that they don’t want to lose their investment. They are looking for an outright purchase or a 99-year lease.

Deb told her of the letter written by Derek Murphy to the Ministry of Children & Families.

Rachel said an appraiser is coming, which will take several weeks. Randall Penner is the appraiser (Creston Valley Appraiser).

This is a private company, which has public shares. They are setting up a foundation. People who are interested in buying company shares can call Rachel, who will give them the name of the lawyer.

Rachel invited KSCL Board of Directors to hold their next AGM at the restaurant at Rosewood Centre.

H. ELECTION OF BOARD OF DIRECTORS

Maria Squance reminded everyone that there is a Board of nine directors:

-- three from associations, three individuals, three members at large.

Election results as follows:

Maurice Gilbert

Maria Squance

Kathryn Siska

Janet Gowanlock

Gordon Fletcher

Reginald Cox

Alex Nilsson

Ed Swanson

One position on the Board of Directors was left open.

Maria Squance declared the names as read as the new Board for 2003 – 2004.

The Executive for 2003 – 2004 will be elected by the Board of Directors during its first teleconference

I. Endicott Centre

The Board agreed that KSCL would use their own appraiser. Deb read over the Memo from Derek Murphy to the Ministry.

It was agreed that conditions for the endowment fund be discussed and set up. The issue of leasing or selling the property outright was discussed. The decision was made to find out who the investors are. It was also agreed to hire a real estate lawyer.

ACTION: A teleconference is set for Tuesday, June 24th.

Meeting Adjourned at 5:00 pm.

KSCL BOARD OF GOVERNORS
ANNUAL GENERAL MEETING

Saturday, June 15, 2002
Creston Valley Seniors Association
Creston, BC
9:30 - 3:00 pm Pacific Standard Time

In Attendance: Elaine Fawcett, Ed Swanson, Signe Lind, Peter Feltham, Carolyn Dupuis, Joanne Gauthier, Maria Squance, Reginald Cox, Rae-Anne Greentree, Rita Petrich, Mike Vincent, Sherrie Brown, Irene Rand, Mike Vincent, Derek Murphy, Alex Nilsson, Bill Mackie, Vicky Strebchuk, Janet Gowanlock, Judy Biccum, Krista Petrich, John Lebidoff, Maurice Gilbert, Katherine Siska

Welcome and Introductions:
Janet welcomed everyone to the meeting.

A. Approval of Agenda:
MOVED: That the Agenda be approved as circulated.
(Maurice Gilbert, Kathryn Siska) CARRIED

Approval of Minutes for Annual General Meeting June 2, 2001, to set to next Annual General Meeting.

Approval of March 16, 2002, Minutes:
MOVED:
Amend : Page 3, Item A, no 2: Amend "KSCL enter into an extended lease to June 2, 2002" to "KSCL enter into an extended lease to June 30, 2002".

(Maria Squance, Reginald Cox) CARRIED

B. APPROVAL OF MEMBERSHIP:

Four organizations had paid membership: Creston, Fernie, Nelson, Cranbrook.
Individual members paid fees. Notice to be sent out to associations that memberships are due.

MOVED:
That current list of memberships be approved.
(Derek Murphy, Rita Petrich) CARRIED

Carolyn Dupuis made resolution that membership go from one annual meeting to next.
MOVED (Carolyn Dupuis, Derek Murphy) CARRIED

C. EXECUTIVE COMMITTEE REPORT

1. President's Report: Janet Gowanlock read the President's report.

Alex Nilson MOVED to accept the President's Report
Maurice Gilbert Seconded
ALL IN FAVOR

2. Advocacy Report: Maria Squance reported on the two kinds of advocacy:
personal/individual and provincial/regional. She said that self-advocacy meetings were being held in the East Kootenays. Information is getting out by the new website. Letters from individuals can also be put on the website.

Derek Murphy MOVED that the Advocacy Report be approved.
Alex Nilsson Seconded
ALL IN FAVOR

3. Financial Report: Derek Murphy reported that an audited report would be
done this year. This report is available to anyone who is interested. KSCL is in good financial standing with a surplus of $12,500.00. There is $61,000.00 in the endowment fund from the Vancouver Foundation. There is also $87,000.00 in a reserve fund for the rental properties. This fund will be dissolved. $21,000.00 will go to CDSCL. $20,000.00 will be set aside for the Endicott Property.

A document will be signed today, June 15, 2002, for the sale of the Orchard House property to CDSCL, for $50,000.00. This money will be transferred to KSCL.

The audited financial statement will state the information that a legal action is pending. Derek reported that KSCL has hired a lawyer to work on this action.

MOTION:

Alex Nilsson motioned that three people be appointed to act for KSCL in the transfer or lease of any property: Derek Murphy, Maurice Gilbert, Vicky Strebchuk. These people will have authority to act for the Society for the transfer of real property.

MOVED: (Alex Nilsson, Carolyn Dupuis) CARRIED
ALL IN FAVOR

Derek said that the constitution requires that an auditor be used. He suggested
that an auditor is no longer necessary. He recommended a financial statement be
used from an auditor. Maria said that because the bookkeeping is going through
changes, it would be preferable to have an audit. Alex Nilsson also said that
because of the times of transition, he would personally like a formalized audited
statement.

MOTION:

To continue with a formal audit.
(Alex Nilsson, John Lebidoff) CARRIED

Derek confirmed that the auditor is Laurie Pettijohn from Trail.

MOTION:

That the Financial Report be approved.
(Alex Nilsson, Maria Squance) CARRIED

4. Endicott Property: Derek Murphy reported that the services provided at the Endicott Property have been in transition. Orchard House is being split from the Endicott Property. Papers would be signed today.

Discussions have been held with Seven Sisters Venture. Their intention is to turn the property into a business enterprise, an educational centre providing opportunity for people with disabilities. KSCL has received a one-page proposal. There are restrictions on the land placed by the government on old legislation. This legislation requires that the Ministry approved lifting of the liens. Derek has been in touch with Blair Suffredine, with a cc to the Minister in Victoria. Derek said that these restrictions may not hold up in Court and some agreement may happen with the government. He also said based on proportional value, the government may receive some money.

Derek recommended that this group give authority to the Board to conclude a one-year lease with Seven Sisters for $18,000.00 and that Seven Sisters be given the right of first refusal. This right be subject to resolution of any restrictions put on by the government. This lease will also contain reference to sub-leasing residential spaces to CDSCL, that they have the right to lease the apartments.

MOTION:

That the AGM membership authorize the Board of Directors to enter into a one-year lese with Seven Sisters Venture in consideration of $18,000.00, subject to the following:
a) the lease would include the right of first refusal, on the condition that the KSCL can remove government restrictions on title, based on fair market value.
b) that Seven Sisters Venture agree to sublease the duplex apartments to CDSCL for the term of the lease, and the basement apartment in Cedar Place. The first month of the lease will start July 15, 2002. The Board will review the lease agreement to ensure that language is appropriate.

(Derek Murphy, Maurice Gilbert) CARRIED
ALL IN FAVOR

D. LOCAL ASSOCIATIONS

Trail: Sherrie Brown reported that Trail had put in a bid to get the contract to run a
program for children. She also said that provincial cuts do not appear severe. The
cuts will affect day programs and office staff. Group homes are to stay as well
staffed as possible. In education for special needs, 9 T.A.s will lose their jobs.

Cranbrook: Carolyn Dupuis said that she has not received any cuts for Cranbrook.
Contracts expire September 30, 2002.

Creston: Mike Vincent reported that CDSCL is involved in the downsizing of the
Endicott Centre. MCFD took a broad look at individuals. Social workers have
decided that some individuals may be better staying at the Endicott than being in the
community. There will be administrative cuts next year.

Kimberley: Ed Swanson reported that a meeting had been held with 25 people
attending. Changes in eligibility were discussed. A letter-writing campaign was
started. Kimberley is losing its MHR office.

Elk Valley: Maria Squance reported that the MHR office is slated to move to
Sparwood, which creates problems for people.

PLAN (East Kootenays): Elaine Fawcett reported that a PLAN meeting had been set
up with 21 people attending. Deb, Merla and Megan did the presentation. 11 people
signed up for a follow-up meeting. Three familes were interested. Rita expressed an
interest for Krista to be part of the network. Susan Kennedy is supporting Krista.
The group has linked up with Lethbridge, Vancouver and Nelson. The budget has
been prepared for the coming year; facilitators may be hired for coming year. The
goal for next year is to send a family member to the training event in Vancouver. The
new name for the group is LANEK (Lifetime Advocacy Network for the East
Kootenays. Elaine said thank you to the Board for its financial contribution.

Elaine's son is attending the College of the Rockies, where he is a participating
observer . Elaine went to the Post-Secondary Inclusive Education Conference at the
UofA.

BCACL Report: Maurice Gilbert attended the BCACL Leadership Conference. The
province is broken into 4 regions covered by BCACL. The next conference will be a
combination of both BCACL and CACL in October, 2003, in Vancouver. Maurice
reported that he has left his position at BCACL.

E. DISCUSSION AND STRATEGY PLANS

Derek suggested that the new Board set a date for a conference call. Maria suggested that education be part of the discussion of the new Board.

F. ROLE OF BOARD AND GENERAL MEETINGS

Alex Nilsson suggested that people be hired to do research for specific tasks. Derek said key issues need to be identified and then the role of the Board can be defined. Ed suggested that people in each community work on issues and bring this information to meetings. Maurice also suggested that DB1 and DB11 issues be monitored. Alex made the statement that solutions needed to be found to issues talked about at meetings. Ed said that self-advocates need to be included.
Derek suggested that a person be hired to:

a) identify and collect information from each community
b) develop information through workshops

Alex suggested that Derek put together a format to present for discussion.
Vicky was directed to set up teleconference call for Board members June 24, 2002, at 6:30 pst, to appoint officers.

Maurice Gilbert moved to adjourn meeting.
ALL IN FAVOR

Annual General Meeting--September26, 2004

Annual General Meeting--June14, 2003

Annual General Meeting--June15, 2002